Feb 2002

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" bgproperties="fixed" background="02c285a1erlcgo.gif"> <div> <FONT SIZE="5" COLOR="#FFCC66" FACE="Arial" ><B>Staunton Military Academy Alumni Association</B></FONT><B>     |     </B><A HREF="index.htm" TARGET="_top" TITLE="Staunton Military Academy Alumni Associa"><U><B>home</B></U></A></div> <div> back to <A HREF="minutes.htm" TARGET="_top" TITLE="Minutes"><U>Minutes</U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFCC66" TEXT="#080000" background="02ad2c00dkelyh.gif"> <div> <IMG SRC="03f393d0.gif" border=0 width="57" height="61" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> <bR> </td> <td valign="top" height=390 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <I>Feb 2002</I></div> <DIV ALIGN="LEFT"></DIV> <div> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="716" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=CENTER HEIGHT= 151 ><NOBR><div> <IMG SRC="17a7d680.gif" border=0 width="125" height="104" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </NOBR></tD> <tD VALIGN=TOP COLSPAN=4 BGCOLOR=#E5E5E5 WIDTH="523"><div> <B>SMA Alumni Association </B><FONT SIZE="6" COLOR="#000000" FACE="Arial" ><B>Board Meeting</B></FONT></div> <div> <B>4 February 2002</B></div> <div> <B>7:00 PM</B></div> <div> <B>Teleconference</B></div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 ><NOBR><div> Meeting called by:</div> </NOBR></tD> <tD VALIGN=TOP COLSPAN=4 WIDTH="523"><div> Tom Phillips, President</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Type of meeting:</div> </tD> <tD VALIGN=TOP COLSPAN=4><NOBR><div> Winter SMA Alumni Association Board of Directors Meeting</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Facilitator:</div> </tD> <tD VALIGN=TOP COLSPAN=4 WIDTH="523"><div> None</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Note taker: </div> </tD> <tD VALIGN=TOP COLSPAN=4 WIDTH="523"><div> Mark Orr, Secretary</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Timekeeper:</div> </tD> <tD VALIGN=TOP COLSPAN=4 WIDTH="523"><div> Tom Phillips</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 243 WIDTH="172"><div> Attendees:</div> </tD> <tD VALIGN=TOP COLSPAN=4><NOBR><div> Tom Phillips, President</div> <div> Stu Smith, Vice President</div> <div> Mark Orr, Secretary</div> <div> Tom Davis, Treasurer</div> <div> Alvan Arnall, Chmn Finance</div> <div> Bill Leeman, Chmn Foundation</div> <div> Bill Kearns, Chmn Reunion</div> <div> Gene Ehmann, Chmn Alumni Relations</div> <div> Brocky Nicely, Chmn Museum</div> <div> Bob Parrino, Member </div> <div> Don Tobin, Member </div> <div> Not Attending: Fred Burner, Jack Dalbo, John Hooser</div> <bR> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 30 WIDTH="172"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="30" ALIGN="bottom" WIDTH="172" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=4 BGCOLOR=#E5E5E5 WIDTH="523"><div> <B>Agenda topics</B></div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 1]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Acceptance of Last Minutes</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Tom Phillips</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 38 WIDTH="698"><div> Discussion:Motion made to accept the October 12, 2002 Board minutes - No discussion/issues raised.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions: Minutes were unanimously approved.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><div> Action items: None</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></div> <bR> <div> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="716" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 2]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Executive Director's Report</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Fred Thompson</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 151 WIDTH="698"><div> Discussion: </div> <div> 1. SMA Alumni Association Directory - agreement made with Harris Publishing Co. to produce a new SMA Alumni Directory. Available for purchase in 2003. No cost to Association.  Deluxe hardcover copy ($45-55/copy).  Fifty complimentary copies (deluxe) will be given to Assn. Should there be a dedication inside directory?  Pictures? Emblem?</div> <div> 2. Reunion dates: 2002: 26-28 July; 2003: 3-5 Apr - both in Staunton, VA</div> <div> 3. Next Board meeting: 12-13 April 2002 in Staunton, VA</div> <div> 4. Account balance updates were provided.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 ><NOBR><div> Conclusions: Bill Leeman & Alvan Arnall along with Fred & Doris Thompson are working this effort.</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 75 WIDTH="412"><div> Action items: </div> <div> 1. Mark Orr send copy of Kablegram article on new Directory to Harris Publishing (COMPLETED: 2/4/02).</div> <div> 2. Phillips and Orr to provide internal editorial copy, photos.</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible: </div> <div> Bill Leeman/Alvan Arnall</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 8 Feb</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 3]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Museum Committee Report</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Brocky Nicely</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 209 WIDTH="698"><div> Discussion: </div> <div> 1. Have held two receptions in museum since July Reunion: One for General Jumper, COS/USAF and the other for a December Holiday reception. </div> <div> 2. A SMA-VWIL Cadet Store has been opened in the museum for sale of memorabilia. Mark Orr said he would create a Cadet Store page for the web site.</div> <div> 3. Jack Lowe is leading landscaping project in front of SMA Memorial Wall & Walk of Honor incorporating original SMA cement eagle and South Barracks gates. Discussions ongoing with MBC and they are 95% onboard with project. Project will also make necessary level 1 repairs to cracks in eagle. Goal is to have completed by 2002 Reunion. Rough estimate cost: $4-5,000. Mark Orr pointed out that project approval would likely be required prior to April Board meeting to support reunion project completion and requested electronic/mail coordination of proposal plan & costs.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions: </div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 95 WIDTH="412"><div> Action items: </div> <div> 1. Jack Lowe/Brocky Nicely obtain project costs as quickly as possible and send to Board members for review and decision/approval prior to April Board meeting. </div> <div> 2. Create Cadet Store for web site (COMPLETED: 2/6/02)</div> </tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><div> Person responsible: </div> <div> 1. Jack Lowe/Brocky Nicely</div> <bR> <div> 2. Mark Orr</div> </tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 8 March</div> <bR> <bR> <div> 8 Feb</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></div> <bR> <div> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="716" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 4]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>SMA Web Site Status Report</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Mark Orr</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 57 WIDTH="698"><div> Discussion:Mark Orr provided an update on development status of new SMA web site and future build plans. Request was made for more involvement of other Board members. Revised annual costs were reviewed and recommendation made to budget $400/year to maintain web site and ISP account.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions:</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 38 WIDTH="412"><div> Action items: Executive Director & Treasurer budget $400/year for web site/ISP support.</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> Fred Thompson/Tom Davis</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 5]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF><NOBR><div> <B>Finance Committee & Treasurer's Report</B></div> </NOBR></tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF><NOBR><div> Alvan Arnall/Tom Davis</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 208 WIDTH="698"><div> Discussion: </div> <div> 1. The Foundation and Association accounts (as of 31 Dec 2001) were reviewed.</div> <div> 2. Taxes: Association tax report already filed. Foundation tax report extended - since foundation raised more than $25,000 for the museum, it must include list of all contributions >$1K).  </div> <div> 3. Dues: Proposal was made to send a dedicated bulk mailing with a membership dues invoice and prepaid SARE included to all 3,200 alumni. Bill Kearns offered to pay all associated postage costs and Gene Ehmann offered to pay all associated return envelope costs. Proposal was unanimously approved.</div> <div> 4. Brick Pavers: Tom Davis noted that 58 bricks have been purchased to date (need 100 for first installation). He said some interest had been generated by email broadcast by Mark Orr to alumni with email addresses (375 alumni).</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 ><NOBR><div> Conclusions: The Board thanks Bill K. and Gene E. for their generosity to support this effort.</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 123 WIDTH="412"><div> Action items: </div> <div> 1. Draft Invoice form & send to SMA Office (COMPLETED: 2/5/02)</div> <div> 2. SMA Office - Obtain materials (including invoice printing); oversee mailing. (COMPLETED: 3/22/02)</div> <bR> </tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><div> Person responsible:</div> <div> 1. Mark Orr</div> <bR> <div> 2. Bill Kearns, Gene Ehmann, SMA Office</div> </tD> <tD VALIGN=TOP WIDTH="93"><div> Deadlines:</div> <div> 8 February <FONT SIZE="2" COLOR="#000000" FACE="Arial" >(draft invoice form)</FONT></div> <div> 29 March <FONT SIZE="2" COLOR="#000000" FACE="Arial" >(ready for mailing)</FONT></div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></div> <bR> <div> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="716" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 6]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Memorabilia</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Stuart Smith</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 95 WIDTH="698"><div> Discussion: </div> <div> Status of closing the storage shed. Stu indicated MBC is not as keen as before in allowing us to install a new 10x10 ft storage locker in the space behind wall of SMA office/museum. Review of current contents conducted. Most assessed as junk. Cost is $50/month. Proposal made to close shed by August 2002.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions:</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 132 WIDTH="412"><div> Action items:</div> <div> 1. Stu Smith will email list of 553 yearbooks to Mark Orr for web site posting and June Kablegram article. (COMPLETED: 2/27/02)</div> <div> 2. Tom Phillips - Auction/yard sale any other items at reunion on Saturday after Wall dedication</div> <div> 3. Stu Smith - Close shed by Aug 2002.</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> Stuart Smith / Tom Phillips</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 31 August</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 7]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Alumni Relations</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Gene Ehmann</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 76 WIDTH="698"><div> Discussion: Mark Orr provided a status on the February 2002 Kablegram production. A first<FONT SIZE="1" COLOR="#000000" FACE="Arial" >t</FONT> draft proof should be ready for Board review by 8 Feb. Publication and mailing scheduling for end of Feb. The deadline for June 2002 Kablegram articles is 18 May. Mark encouraged Board members to provide updates on their areas/functions in support of the Association.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions:</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 38 ><NOBR><div> Action items: Submit articles for June Kablegram</div> </NOBR></tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> Mark Orr</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 18 May</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 8]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Reunion Committee Report</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Bill Kearns</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 300 ><NOBR><div> Discussion: </div> <div> <B>2002 Reunion Schedule</B>: 26-28 July</div> <div> <U>Friday, 26 July</U>:</div> <div> 9 am - Board Meeting</div> <div> 6 pm - cash bar & cookout</div> <div> <U>Saturday, 27 July</U>: </div> <div> 9 -11 am - Association Members meeting</div> <div> 11-11:30 am - Board meeting</div> <div> 12:30 - 1:00 pm Captain Kable wreath laying</div> <div> 1-4 pm Museum open house</div> <div> 1:30 pm - SMA Memorial Wall dedication</div> <div> 6 - 7 pm cash bar </div> <div> 7 pm - Banquet</div> <div> <U>Sunday, 27 July</U>: </div> <div> Breakfast & checkout</div> <div> <B>2003 Reunion Schedule</B>: 4-5 Apr 2003 will include highlight of alumni review with VWIL parade.</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 ><NOBR><div> Issue: Need to identify and contact guest speakers for Memorial Wall dedication and Banquet.</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 76 WIDTH="698"><div> Conclusions: Mark Orr proposed someone from Major Howie's family and also Bob DiGiacomo for Memorial Wall. Bill Leeman suggested MG Atkeson for the Banquet guest speaker. Mark Orr asked if arrangements could be made for a 21-gun salute to our war dead as part of the memorial wall dedication.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 189 WIDTH="412"><div> Action items:</div> <div> 1. Brocky will contact Armory to obtain Howie daughter contact info (Sally M.); Mark Orr will continue to pursue with Howie grandson.</div> <div> 2. Bill Leeman/Tom Phillips will contact MG Atkeson</div> <div> 3. Tom Phillips volunteered to contact/coordinate with National Guard unit for a 21-gun salute and bugler for taps and to make initial inquiries into speakers.</div> <div> 4. Mark Orr will stand-up Reunion web page on web site. (COMPLETED: 2/8/02)</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> 1. Brocky Nicely/Mark Orr</div> <bR> <bR> <div> 2. Bill Leeman/Tom Phillips</div> <div> 3. Tom Phillips</div> <bR> <bR> <div> 4. Mark Orr</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadlines:</div> <div> 15 March</div> <bR> <bR> <div> 15 March</div> <div> 15 March</div> <bR> <bR> <div> 8 Feb</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 9]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Annual Fund</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Bill Leeman</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 114 WIDTH="698"><div> Discussion: </div> <div> Bill Leeman and Tom Phillips are attempting to have a get-together of Wash DC metro area alumni on 23 February at Jay Nedry's JAXX Nightclub in Springfield to renew/generate interest in the Association & Reunion and Annual Fund contribution support. Tom requested SMA Office provide him a listing or address labels of Wash DC metro area alumni for him to send invites/contact. Group in DC together w/ Phillips.  </div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions:</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 38 WIDTH="412"><div> Action items: Send list of Wash DC metro area alumni to Tom Phillips</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> Fred & Doris Thompson</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 9 February</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 10]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Scholarships</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Stuart Smith</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 57 WIDTH="698"><div> Discussion: Still not getting much contribution support.  Anonymous alumnus made $5,000 contribution, hoping it would be matched by other alumni. Mark Orr reported that a Scholarship information page is on the web site and an article in the next Kablegram.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><div> Conclusions:</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><div> Action items: None</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 11]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Unfinished Business</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Tom Phillips</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 379 WIDTH="698"><div> Discussion: </div> <div> <U>Museum Brochure</U> - Tom Phillips.</div> <div> Tom reported he is working with BG Bissell on a museum brochure. Mark Orr also reported that he has done some preliminary work on a brochure (unbeknownst of Tom's effort), including info received from MG Bissell. Tom and Mark agreed to share notes.</div> <div> <U>Kable Building Dedication plaque placement</U> - Stu Smith/Brocky Nicely</div> <div> Tom inquired as to status of any decision on plaque placement. Response was none.</div> <div> <U>Kablegram Distribution-Membership Dues Reduction proposal</U> - Mark Orr </div> <div> Mark briefed a draft proposal to publish and distribute Kablegrams based on membership status. This to coincide with a simultaneous reduction of dues amount from $50 to $25 as an incentive for alumni to become members.  Notice of these changes would be announced in Feb and June Kablegram's and then implemented starting next SMA fiscal year (Sep 2002). Alvan Arnall and Gene Ehmann objected to proposal and requested any further discussion be deferred until April Board meeting. Mark Orr requested Alvan to write-up his views and send them to him and he would type-up and email to other Board members for review prior to April meeting.</div> <div> <U>SMA Memorial Wall status</U> - Mark Orr provided an update on the plaque development status for the wall.  The centerpiece plaque being built by Larry Perkins is scheduled to arrive in Staunton the week of 8 March. The war KIA name plaques are still being worked, with planned finalization and submission to Shenandoah Trophies by mid-February.  Brocky Nicely will coordinate and oversee plaque installation by Gary Cash (same guy that installed others outside museum entrance).</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 ><NOBR><div> Conclusions: Some action is going to be required to better manage Kablegram costs.</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 94 WIDTH="412"><div> Action items: </div> <div> 1. Alvan Arnall mail alternate views/ideas to Mark Orr.</div> <div> 2. Mark Orr email to Board members.</div> <div> 3. ALL review and prepare for discussion/decision at April Board mtg.</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> Alvan Arnall/Mark Orr</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadlines:</div> <div> 22 Feb</div> <div> 1 March</div> <div> 11 April</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#DFDFDF HEIGHT= 20 WIDTH="172"><div> [TOPIC 12]</div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="347"><div> <B>Adjournment</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#DFDFDF WIDTH="173"><div> Tom Phillips</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 57 WIDTH="698"><div> Discussion:As there was no further business, the meeting was adjourned at 8:28 PM.  Board members were reminded that while this teleconference was supported by Siemens , contributions should be made to the SMA Alumni Association office.</div> </tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 ><NOBR><div> Conclusions: Next SMA Alumni Association Board meeting: 12-13 April 2002 in Staunton, VA</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=5 HEIGHT= 19 WIDTH="698"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="698" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 38 WIDTH="412"><div> Action items: Everyone reviews action items and associated deadlines in support of April Board meeting.</div> </tD> <tD VALIGN=TOP COLSPAN=2><NOBR><div> Person responsible:</div> <div> ALL</div> </NOBR></tD> <tD VALIGN=TOP><NOBR><div> Deadline:</div> <div> 11 April</div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 19 WIDTH="412"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="412" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP COLSPAN=2 WIDTH="187"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="187" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="93"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="93" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></div> <bR> <div> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="712" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Observers:</div> </tD> <tD VALIGN=TOP WIDTH="525"><div> None</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 ><NOBR><div> Resource persons:</div> </NOBR></tD> <tD VALIGN=TOP WIDTH="525"><div> None</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#E5E5E5 HEIGHT= 19 WIDTH="172"><div> Special notes:</div> </tD> <tD VALIGN=TOP WIDTH="525"><div> None</div> </tD> </tR> </TABLE></div> <bR> <bR> </td> </tr></table></body>